ZF Executive Assistant in Livonia, Michigan

Executive Assistant

GDF - Human Resources

39456BR

Job Description

Company Overview:

ZF is a global leader in driveline and chassis technology as well as active and passive safety technology. The company has a global workforce of around 137,000 with approximately 230 locations in some 40 countries. ZF is one of the largest automotive suppliers worldwide.

Position Overview:

This position is located at ZF Automotive’s North American Headquarters in Livonia, MI. The administrative assistant is responsible for administrative support to multiple executives and their staff which requires the ability to coordinate activities and flow of information, with discretion and good judgment. The selected candidate must be able to work within a fast-paced and demanding professional environment, with ability to manage and prioritize multiple critical projects.

Responsibilities:

  • Manage multiple calendars to ensure appropriate use of time, ability to meet deadlines; coordinate meeting schedules across different departments and time zones

  • Bring together appropriate people and resources to address issues, whether in meetings or remotely

  • Organize group/department meetings and events

  • Process the invoices received in the department

  • Arrange travel, domestic and international; handle expense reporting

  • Coordinate communication with different departments requesting information, following up in action items on behalf of the Department, and ensure requests are fulfilled

  • Using appropriate electronic support tools, handle administrative tasks such as maintain files, draft and screen communications, prepare and consolidate team presentations and create reports as necessary

  • Ensure confidentiality of critical and/or privileged information

Required Skills:

  • Candidate must have knowledge/experience coordinating activities and supporting large departments in a corporate environment.

  • Must be proficient in Microsoft Office applications – specifically PowerPoint and Excel.

  • Must have excellent communication skills, oral and written.

  • Must have excellent organizational and project management abilities.

  • Needs to work with minimal supervision, ensuring results with attention to detail.

  • Candidate must be self-initiated / proactive and be comfortable working in a fast paced and changing environment.

Education:

High School diploma required; actively pursuing or completed Associate’s or Bachelor’s degree preferred.

Required Education and Experience

Experience and Skill Requirements

Position Status

Salaried Full-Time

Functional Area

Administration

City

Livonia

State

Michigan

Country

United States

Equal Employment Opportunity/Affirmative Action Employer M/F/Disability/Veteran