Grant Thornton LLP Executive Assistant in Austin, Texas
Grant Thornton is seeking an Executive Assistant/Office Manager to join its Public Sector practice and take an active role in supporting its leadership team out of the Austin, TX office. The Executive Assistant/Office Manager provides administrative support to partners and directors and will also act as a back-up for other designated EAs upon their absence. The position will provide overview of the facilities and facility related maintenance.
Grant Thornton’s Public Sector helps executives and managers at all levels of government maximize performance and efficiency in the face of ever tightening budgets and increased demand for services. Our public sector team members find solutions that help government leaders with issues including acquisitions, financial management, human capital, information technology and performance management in federal, state, local and international governments.
ESSENTIAL DUTIES: * Interact with external clients, and answer and respond to phone calls received by partners and directors * Provide general administrative support (type correspondence, answer telephone, schedule appointments, open mail, copying) for partner and directors * Use Microsoft Office extensively to prepare professional documents including letters, memos, proposals, presentations, spreadsheets and billing statements * Plan and set up meetings and teleconferences both internally and externally * Responsible for all asset management including monitoring lease renewals of all equipment. * Plan and coordinate special events * Meet with all vendors for facilities and coordinate all office maintenance * Order office supplies * Interact with corporate travel group to coordinate travel arrangements and prepare itineraries * Maintain electronic calendars for partner and directors * Understand the firm’s service lines, industries and client engagement structure in order to work effectively with all levels of employees and clients * Communicate effectively and professionally with all levels of client personnel and client service personnel * Understand and anticipate customer service needs and administrative needs and delivers high quality * service and results * Assist in the coordination of other department activities and special projects as needed
- High school degree or equivalent required.
- Bachelors Degree Preferred.
- Five to seven years of administrative support experience in a corporate or professional services environment
- Advanced skill level with Microsoft applications including Outlook, Word, Excel, and PowerPoint
- Must have experience supporting multiple executives, partners, and managers
- Ability to prioritize multiple assignments
- Ability to take initiative, self- directed and results-oriented
- Superb attention to detail and organizational skills
- Ability to work in a fast paced, quickly changing environment
- Ability to work with sensitive information and maintain privacy and confidentiality of all documents
- Ability to sit in an office environment for long periods of time
- Ability to communicate clearly in writing and verbally
- Ability to obtain and maintain firm independence and abide by firm ethics requirements
Grant Thornton LLP promotes a nationally recognized culture of health and offers an extensive array of benefits to meet individual lifestyles. For a more complete list of benefits please visit www.gt.com.
The people in the independent firms of Grant Thornton International Ltd provide personalized attention and the highest quality service to public and private clients in more than 100 countries. Grant Thornton LLP is the U.S. member firm of Grant Thornton International Ltd, one of the six global audit, tax and advisory organizations. Grant Thornton International Ltd and its member firms are not a worldwide partnership, as each member firm is a separate and distinct legal entity.
Grant Thornton LLP is the U.S. member firm of Grant Thornton International, one of the six global accounting, tax and business advisory organizations. Grant Thornton’s Global Public Sector, based in Alexandria, VA, is a global management consulting business with the mission of providing responsive and innovative financial, performance management and systems solutions to governments and international organizations. Visit Grant Thornton’s Global Public Sector atwww.grantthornton.com/publicsector.
It is Grant Thornton’s policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.
Title: Executive Assistant
Requisition ID: 040922